Keeping track of business mileage
Our Remote Mileage Manager solution is a journey management system which records and auto-populates trips direct from your fleet telematics and allows drivers to submit their fuel expenses claims. It is suitable for anyone with a car claiming business mileage and can also be used as a standalone module for those not looking to install a telematics system.
By integrating with fuel card and payroll systems – while also catering for grey fleet drivers without vehicle tracking – this solution can dramatically cut costs by accurately logging, verifying and assessing business mileage and associated expenditure.
Prove HMRC compliance and avoid costly penalties
Eliminate incorrect or overstated mileage claims and fuel card misuse
Gain greater accuracy of fuel performance and insight into drivers
Simplify and reduce with rapid
administration for cost, BIK, HMRC reporting
Integrate with internal and external systems to streamline mileage capture
Precisely calculate and record grey fleet driver mileage
Taking the unknown out of fleet mileage reporting
By providing a complete mileage and fuel fill audit trail, the system ensures erroneous claims are eradicated and administrative processes are simplified. We use a Google and DVLA interface to make sure full compliance with HMRC is guaranteed.
Did you know?
89% said they had submitted an inaccurate mileage claim in the past
63% had added personal miles to their total for personal gain
20% said they had added private miles “by mistake”
36% didn’t keep accurate records of business and private mileage, so “just made something up that looked right”
12% didn’t realise they had to keep personal and business mileage separate
For claiming back business mileage or managing a fleet of mileage claim vehicles, our Remote Mileage Manager solution ticks all the boxes
Employer and employee benefits
An easy-to-use system that can be implemented very quickly, which can lead to happier employees enabling them to focus on their working day. For employers, RMM ensures accurate and secure trip reporting that is compliant with tax obligations.
Sharing data to reduce costs
Combining CANbus, telematics and fuel card transaction data, Remote Mileage Manager delivers an automated breakdown of mileage, which is already enabling fleets to reduce claims by up to a third. Our proven solution can also integrate with third-party services such as Google and the DVLA, as well as internal systems such as finance and payroll, to share the information needed for accurate and paper-free claims and processing.
Managing grey fleet mileage claims
Our analysis has revealed that almost 78% of the journeys recorded by grey fleet drivers showed a level of intentional or unintentional mileage overclaim. Grey Fleet Remote Mileage Manager is integrated with Google Maps, so journeys can be accurately recorded from start to finish, saving fleets on average £7.21 per driver per month. This means payroll reporting can now be produced for both grey fleet and company drivers through a virtualised expense process.
Remote Mileage Manager in summary
An easy-to-use system that can be implemented very quickly, which can lead to happier employees and enables them to focus on their working day, especially those working remotely rather than spending hours trying to complete their expenses.
Remote Mileage Manager is extensively being used by our clients to save time and money, while gaining added fleet insight – contact us now to find out more.